FOR PRINCIPALS · SCHOOL LEADERS · SGBs
Professional Aftercare and Holiday Care for Your School
Club Engage manages safe, engaging out-of-school care on your premises. We reduce pressure on school staff, strengthen your parent offering and build a programme children genuinely enjoy.
Management Contract · Full Outsourced · Training and Quality Assurance
A tailored partnership that complements your school values and community.
40+ Locations
Across South Africa
Since 2013
Experienced care partner
1:15
Aftercare staff ratio
80%+
Would recommend or already have
THE OPERATIONAL REALITY
Your School Should Not Have to Run a Second Business
Aftercare is essential to working families, but it creates a daily operational cycle that sits outside the school’s core educational role.
01
Competing Staff Responsibilities
School employees supervising aftercare are often doing it in addition to their core duties, leaving limited time for programme planning and parent care.
02
Complex Daily Administration
Bookings, invoicing, debt collection, collection arrangements and parent communication all need consistent attention.
03
Different Operating Cycles
Holiday care needs careful planning precisely when teachers and management are focused on preparing for the next term.
04
Growing Parent Expectations
Families need reliable, affordable care that goes well beyond basic supervision and fits the realities of working life.
WHAT THE PARTNERSHIP CHANGES
A Stronger Service for Families. Less Pressure on Your Team.
We bring the people, systems and programme expertise needed to turn out-of-school care into a dependable part of your school offering.
OPERATIONAL RELIEF
Reduce Staff Burden
Move day-to-day care operations away from already stretched school staff and into a focused specialist team.
PARENT EXPERIENCE
Add Value for Parents
Give families an affordable, professionally managed solution with clear communication and convenient online booking.
CHILD EXPERIENCE
Raise Programme Quality
Replace ad hoc supervision with structured, age-appropriate activities, supportive homework time and meaningful play.
SCHOOL VALUE
Create Revenue Potential
A full outsourced partnership can turn shared school space into an additional, sustainable revenue opportunity.
CULTURAL FIT
Protect Your School Ethos
Programmes are tailored to complement your values, curriculum themes and the needs of your parent community.
ENROLMENT SUPPORT
Strengthen Your Parent Offering
A dependable care option broadens the services you can present to prospective and existing families.
FLEXIBLE PARTNERSHIP OPTIONS
Choose the Right Level of Support for Your School
Start with the operational model that fits your current team, appetite for outsourcing and desired level of responsibility.
BLENDED SUPPORT
Management Contract
A blended solution where Club Engage works alongside existing school employees.
- Club Engage Centre Manager appointed
- Dedicated Club Engage staff added where needed
- Programme planning and resources provided
- Existing school knowledge is retained
MOST HANDS-OFF
Full Outsourced
Club Engage takes responsibility for running the aftercare and holiday care service.
- Operations, staffing and administration managed
- Parent bookings and communication supported
- Current staff may be absorbed where possible
- Potential school revenue stream
IMPROVE IN-HOUSE
Training and Quality Assurance
Strengthen an existing in-house service through structured review and development.
- Current service gap analysis
- Training scope and practical workshops
- On-site staff reviews
- Once-off or repeated support
A PRACTICAL ROUTE TO LAUNCH
From First Conversation to a Working Partnership
The process is designed to give leadership teams clarity before commitments are made and to keep responsibilities visible from the start.
STEP 1
Understand Your Community
Meet with school leadership and, where required, the SGB or governing body to understand needs, constraints and priorities.
STEP 2
Choose the Best-Fit Model
Agree whether a blended management contract, full outsourced service or training support best matches the school.
STEP 3
Build the Operating Plan
Align space, staffing, hours, programme requirements, school policies, communication and launch needs.
STEP 4
Prepare Families and Launch
Set up parent communication, booking processes, resources and the on-site team for a clear start.
STEP 5
Review and Keep Improving
Maintain communication with the school and use feedback from children, parents and management to improve the service.
CLEAR FROM THE BEGINNING
Who Takes Responsibility for What?
A transparent operating arrangement helps school leadership, staff and families know where responsibility sits.
OUR ROLE
Club Engage Manages
- Centre management and staffing appropriate to the chosen model
- Programme planning, resources and structured activities
- Parent bookings, invoicing and communication where included
- Staff training, quality assurance and ongoing operational support
- Policies, procedures and continuous programme review
YOUR ROLE
The School Provides
- A suitable hall, classroom or other agreed programme space
- Desks, chairs and secure storage for programme resources
- Access to toilets, parking and kitchen facilities when food is prepared
- Approved communication and promotional channels for families
- A designated school contact and alignment on policies and ethos
QUALITY YOU CAN EXPLAIN TO FAMILIES
Safety, Structure and Meaningful Engagement
The partnership is built around clear supervision, prepared staff and a programme designed to complement the school rather than duplicate it.
SUPERVISION
1:15 Aftercare Ratio
Club Engage aligns aftercare supervision to its international best-practice ratio of one staff member for every 15 children.
PEOPLE
Prepared Local Teams
Staff receive training and ongoing development to deliver a caring, organised and engaging environment.
PROGRAMME
The REACH Weekly Rhythm
Movement, experiments, arts, construction and wellbeing give every week a varied, understandable structure.
PARTNERSHIP
Aligned With Your School
Policies, routines and activities are shaped with the school so the service supports its values, ethos and community.
EVIDENCE FROM SCHOOL LEADERS
What Partner School Management Teams Told Us
More than half of partner schools participated in the 2024 survey. Their feedback highlights the operational and parent-facing value of the partnership.
80%+
Would recommend or already had
71%
Reported reduced staff burden
57%
Valued admin, finance and parent management
47%
Valued homework support and engaging activities
TRUSTED IN SCHOOL COMMUNITIES
What School Leaders Say
Direct feedback from existing school partners helps leadership teams understand the experience behind the service.
MR LEROY BOTHA · HEAD, CURRO RIVONIA PRIMARY
“The Club Engage experience has been amazing.”
“Our aftercare learner numbers have grown from 12 learners to over 60 learners.”
HENNIE MENTZ · EXECUTIVE HEAD, CURRO UITZICHT
“Professional and well organised.”
“Their professional approach and well organised structures ensure that the aftercare and holiday programme run smoothly daily.”
MRS B. FISHER · PRINCIPAL, ST. ANNE’S RC PRIMARY
“Safe, engaging and enriching.”
“The programme was exceptionally well-organized, providing a safe, engaging and enriching environment for the children.”
SELECTED PARTNER SCHOOLS
Trusted by Communities Across South Africa
QUESTIONS SCHOOL LEADERS ASK
Frequently Asked Questions
Clear answers for principals, management teams and SGB members evaluating the partnership.
Which partnership model is right for our school?
A Management Contract suits schools that want to retain some existing staff and involvement. Full Outsourced suits schools wanting Club Engage to take operational responsibility. Training and Quality Assurance strengthens an existing in-house service.
Can Club Engage work with our existing staff?
Yes. The Management Contract is specifically designed to work alongside existing school employees. Under a Full Outsourced model, current staff may also be absorbed where possible.
What does Club Engage manage?
Depending on the model, Club Engage can manage staffing, programme planning, resources, bookings, invoicing, parent communication, training, quality assurance and daily care operations.
What facilities does the school need to provide?
A suitable programme space, desks and chairs, secure storage, toilets, staff parking and kitchen access when food preparation is required.
How are safety and programme quality managed?
Aftercare uses a 1:15 supervision ratio, supported by staff training, policies and procedures, planned activities and ongoing communication with the school.
Can the programme reflect our school ethos?
Yes. Club Engage meets with the school and, where required, the governing body to understand the community. Programmes are tailored to complement school values and themes.
Can the partnership generate income for the school?
The Full Outsourced model can create an additional revenue stream through the agreed commercial arrangement while making better use of shared facilities.
What is the first step?
Begin with a conversation about your current service, parent needs, space, staffing and objectives. Club Engage can then recommend the most appropriate next step.
START WITH A CONVERSATION
Tell Us What Your School Needs
Share a little about your current care service and the outcome your leadership team wants. Club Engage can then recommend the most relevant partnership route.
School Partnership Enquiry
Required fields help the team route your enquiry. Your information will be used only to respond to this request.
